TERMS & CONDITIONS May 2011 page 1
“Contract” means the contract between the Club and the Hirer which incorporates these terms and conditions and those of the Club letter of confirmation of booking;
“Event” means the event described in the Contract.
“Hirer” means the person, or persons entering into the Contract with the Club and if more than one, each shall be jointly and severally liable for the obligations of the Hirer under the Contract.
“Club” means Royal Plymouth Corinthian Yacht Club
“Premises” means those parts of the Club’s property that are being hired.
The Contract comes into effect when the Club receives a copy of the Club’s letter of confirmation counter-signed by the Hirer together with the deposit specified. An exchange of emails by both parties would also be acceptable.
3. BOOKING INFORMATION
3.1 The Club reserves the right to refuse any booking in its absolute discretion.
3.2 The Club reserves the right to cancel an event in the following cases. In circumstances when a booking is made through a third party or under false pretences. The Club believes the booking might prejudice the reputation of the Club. Guests attending the event behave in any way considered to be detrimental, offensive or contrary to normal expected standard of behaviour.
3.3 The maximum number of people attending the Event will be notified to the Club by the Hirer at least 14 days prior to the Event. This may be reduced to 7 days for non wedding events
4.1 The facilities to be provided by the Club include the Premises with access to cloakroom and washroom facilities.
4.2 Access to Club facilities to set up or deliver equipment outside the stated times is not guaranteed and is at discretion of the Club with written permission.
4.3 Audio-visual and other requested equipment will either be provided by the Club or, if provided by the Hirer, will be installed by the Club at the cost of the Hirer. All such equipment and installation works shall be subject to the prior approval of the Club. All equipment brought into the Premises shall require the prior written consent of the Club and will be entirely at the Hirer’s risk. All equipment of the Hirer must be removed promptly at the end of the Event.
5.1 No food or drink shall be brought onto the Premises by the Hirer or any of its guests, except for ‘celebration cakes’ by arrangement when there may a small charge for cutting and serving. The Club does not allow corkage. All Catering will be arranged by the Club.
5.3 Menus to be agreed and finalised with our Club Chef no less than 28 days before the event.
5.4 The Club will not be liable for any failure or delay to provide facilities, services, food or beverage as a result of events or matters outside its control. The Club facilities may change or alter at the Club’s discretion.
5.5 Table Plans and name card places with pre order must be supplied 48 hours in advance of your Event.
5.6 Should your numbers decrease on the day of your event, the original confirmed numbers at full menu price will apply.
5.7 All buffet food will be displayed for a maximum of 2 hours from the serving time in adherence with Club health and hygiene policies.
5.4 Our menus contain various ingredients that may not be specified or mentioned. Should you or your guests have allergies or dietary requirements please advise the Chef in writing or email who will be able to assist with menu contents. Please note that specific requirements must be confirmed, with final numbers, 14 days prior to your event (7 days for non wedding events). The Club does not operate a nut free environment, therefore, some products may contain, or come in contact with, nuts or nut products.
TERMS & CONDITIONS May 2011 page 2
6.1 The Hirer may give notice of cancellation at any time prior to the Event upon payment of the cancellation charges referred to in the Contract.
6.2 The Owner may cancel the Contract if:
6.2.1 The Hirer fails to make any payment on a due date; or
6.2.2 The Hirer commits any other breach of the terms of the Contract; or
6.2.3 Any action of the Hirer is deemed to be unacceptable by the Owner whether in relation to the nature of the Event, health and safety, compliance with applicable local or governmental authority regulations, advertising or otherwise, have the right to forfeit any deposit paid.
6.3 The Owner reserves the right to cancel the Event at any time if circumstances beyond its reasonable control affect the Owner’s ability to make the Premises available. In that case, the Owner shall have no liability to the Hirer except to return its deposit and any other payment received prior to the Event, after deducting all expenditure reasonably incurred by the Owner in relation to the Event.
7. PAYMENT & CHARGES
7.1 The Hirer will be responsible for any other costs incurred by the Owner in relation to the Event.
7.2 The Club reserves the right to charge the Hirer at its usual rates for the use of the Premises if the use continues after the time at which the Event is due to end. (£100.00 per hour).
7.3 Payments made by credit card will incur a 2% surcharge.
7.4 Payments made by cheque should be paid well in time to clear at Club’s bank account.
8. RULES OF CONDUCT
8.1 The Hirer shall ensure that the Hirer and its guests do not cause any nuisance to the Owner or any third parties at the Premises, nor will the Hirer permit any unlawful activities on the Premises.
8.2 The Hirer shall ensure that no breach of any bye-laws, statutory requirements or health and safety regulations is committed by the Hirer or any of its guests.
8.3 The Hirer shall ensure that all rules of conduct with respect to the Premises, and which are supplied to the Hirer by the Owner, are strictly adhered to.
The Hirer shall be liable for and shall indemnify the Club against any loss or damage incurred by the Club as a result of any act or omission or breach of Contract by the Hirer or by any of its guests or other third party for which the Hirer is responsible.
9.2 Loss or Damage of Property.
The Club does not accept any responsibility in respect of loss or damage to any property brought onto the premises by or on behalf of the Hirer or Wedding guests.
9.3 Damage-The Hirer shall be responsible for any damage caused to the club or furnishings, utensils or equipment by wilful act or default of the Hirer or their guests. The Hirer shall pay to the Club on demand the amount required to make good or remedy such damage.
10.1 Assignment and Subletting
The Contract is personal to the Hirer and may not be assigned or sublet without the prior written consent of the Owner.
Every notice shall be in writing and sent either by E-mail or by prepaid first class letter to the other party at the address of that party shown in the Contract.
10.3 Smoking policy
Smoking is only permitted in the specified smoking area at the front of the building known as the terrace, using the smoking receptacles provided by the Royal Plymouth Corinthian Yacht Club.
Smoking is not permitted at any time inside the club premises.
10.4 Drinking up time
All hirers and guests must vacate the building and the premises completely by 12:30 am unless by prior arrangement with the Manager.
The official drinking up time is 20 minutes from the call of last orders at the bar.
10.5 Unreasonable behaviour
Any unreasonable behaviour by individuals or persons within the Royal Plymouth Corinthian Yacht Club premises i.e. the use of inappropriate language or threatening behaviour towards the management team, staff or guests, will be asked to leave at the discretion of the Manager or his team.
TERMS & CONDITIONS May 2011 page 3
After 9 pm children must be supervised at all times by a responsible adult.
The removal of footwear and running is not permitted at any time due to health and safety policies.
10.7 Underage drinking
The club operates a very strict underage drinking policy therefore photographic ID must be shown at all times including documented proof of DOB, if requested or challenged by a member of staff. The management reserve the right to refuse serving alcohol to any individual that is unable to provide the requested id.
10.8 Members facilities
All members of the Royal Plymouth Corinthian Yacht Club are entitled to use the premises, including Armada Room and private member’s bar at all reasonable times as specified on the membership contract.
The above mentioned areas are only available to non-members and hirers just before a Civil Marriage Ceremony as a meeting point or if the client has paid for the use of the Armada Room as specified on their hirer contract.
The private member’s bar is not available for use at any time to non-members unless approved in advance in writing by the Manager.
10.9 The Hirer may only use the rooms specified.
10.9 Governing Law
The Contract is governed by English law and the parties submit to the jurisdiction of the English courts.